HR Assistant

HR uploads onboarding handbooks, first-day checklists, and office information into Aisbear. The documents are indexed and shared within the HR Assistant for all new hires.

When a new employee thinks "What should I bring on my first day?", they simply reply to the onboarding email connected to Aisbear. The HR Assistant picks up the message and sends back a clear, detailed answer – plus a link to the official onboarding handbook.

HR saves all policies regarding vacation, sick leave, and public holidays into Aisbear.

Everything is indexed and made available to every employee via the HR Assistant. When someone asks "How many vacation days do I have per year?" or "What is the procedure for sick leave?", the HR Assistant not only explains the general rules from the official policy but – thanks to integration with HRIS – also shows how many vacation days the employee has left.

The result is an instant, accurate, and fully personalized answer based on both HR documents and live data.

The L&D team uploads training catalogs, development paths, and lists of mandatory courses into Aisbear. These documents are indexed and accessed via the HR Assistant.

When an employee asks "Which trainings are recommended for a junior team leader?", the HR Assistant suggests relevant programs, checks currently available training dates in the connected L&D system (via MCP), and links to the official overview with upcoming dates they can sign up for.

Someone from HR posts a message with a new, "long and complex" meal voucher policy into a Microsoft Teams channel.

Aisbear is connected to this MS Teams channel, picks up the document, and triggers an approval flow – the HR Manager reviews and approves it before it becomes visible to employees.

Once approved, the policy is indexed and shared under the HR Assistant. When an employee wonders "How much does the company contribute to meal vouchers?", they simply ask the HR Assistant and get an instant, accurate answer – with a link to the specific section of the official policy.

The end of a probation period is a critical milestone that often gets overlooked in the flood of daily operations. If a manager misses the deadline, the employment contract is automatically extended, which can be disadvantageous for the company.

Aisbear fully automates this process: it monitors the deadlines of all new hires and actively prompts the manager for an evaluation well in advance (e.g., 30 days). It not only reminds them of the date but also prepares the evaluation form and background materials. This ensures discipline and conscious managerial decisions.

Simplify the onboarding of new colleagues and eliminate errors from manual data entry. The new hire securely uploads a scan of their ID card or passport into the chat.

Aisbear automatically extracts the necessary data, checks the validity of the documents, and pre-fills the onboarding forms in your HR system. The HR team thus receives already verified and structured data, not just a pile of emails with attachments.

Reduce the number of inquiries to the payroll department like "Why is my salary lower this month?". Aisbear can securely compare the current payslip with the previous one and clearly explain the differences to the employee – for example, a change in tax deductions, absence of a bonus, or vacation payout.

It provides employees with a real-time financial overview without them having to contact the payroll accountant.

Addressing low employee performance is a legally sensitive process. Aisbear guides managers through the "Performance Improvement Plan" (PIP) process step by step.

It helps correctly formulate measurable goals, generates formally correct warning letters, and automatically monitors deadlines for mandatory evaluation meetings. This ensures that the entire process is fair, transparent, and fully compliant with labor laws.

Many employees have no idea how their work contributes to the company's goals, and their OKRs (Objectives and Key Results) are often just a list of tasks. Aisbear knows the leadership's strategic documents for the year.

In an interactive chat, it helps the employee reformulate their goals so that they are measurable and directly support the company's strategy. This ensures that the entire organization is aligned and priorities don't just stay on paper.

Support diversity and speed up hiring. Aisbear analyzes candidate resumes, automatically hides sensitive data (name, gender, age), and creates an objective summary of skills and experience compared to the position requirements.

Hiring managers thus decide solely based on the quality of talent, not unconscious bias, which demonstrably increases the quality of final interviews.